When you are part of an organization handling private and secure data, you probably know that you require to properly get rid of those documents by shredding or any other technique of document destruction. When you generate a need to destroy document you will have the option of shredding your documents yourself or seek out professional shredding services.
It may seem as cost-effective investing in your own internal shredding system in your organization but you will actually save some money and time in the long run if you hire professionals. But there are a lot of different shredding companies with different capacities therefore not can be relied on to give quality services. Here are some of the important factors that you should weigh in when selecting the right document shredding services.
Start by identifying the kind of shredding services a company provides. There are two types of services, one is the on-site shredding which involves shredding of all your confidential documents at your location. In the event that you need to witness the process, then you should pick onsite shredding. If you are searching for a more cost-effective alternative, then it is best that you should offsite shredding.
Whether the shredding company is AAA licensed by NAID should matter to you. The regulator of the shredding industry is the NAID National Association for Information. The agency acts as an independent inspector that checks whether the shredding companies comply with the regulation set including everything from the size of shred to checking the background of the employees. It is important that you confirm that a company is certified as many unscrupulous shredding companies will say that they are AAA certified by NAID so that you prevent ant undesirable outcomes.
Another factor to look at is whether the shredding company actually conducts employee background check. You should never be contented with shredding companies saying that they have a track record of the employees and check their background. Consult an external auditor who will validate their claims and whether they conduct drug tests as well to the employees of the shredding company that will come in to contact with your documents. It is not enough for a shredding company to simply destroy your document, it is equally a necessity that they train the employees on how to protect your confidential documents.
Ensure that you ask about the prices rates so that you understand them. This is will ensure that you don’t receive services and in the end you have to incur hidden charges. Furthermore, ensure that you pick a service that is within your budget by asking in advance before committing.